Dating by corespondence
Place such documents in separate envelopes, noting the contents and the reference number of the file on the outside.
Record these in a register or Valuables Book and store in a safe place. After the mail has been opened and all enclosures accounted for, each letter or memorandum must be registered by a designated officer in the Inward Correspondence Register. The details to be entered initially are: Officers on the circulation list should attend to the documents in the mail folder promptly.
All such alterations must be initialled jointly by the post‐opener and the supervising officer.
In cases where money apparently has been omitted or differs in amount from that stated on documents received by post, a note must be made on the document jointly by the post‐opener and the supervising officer.
The collection and delivery of mail rest with messengers or other persons so designated.
Some will come through the traditional mail, some by hand, and some by telex, fax or electronic mail.The efficient administration of the Government relies on the proper preparation, processing and timely distribution of mail.All staff who handle mail share that responsibility.The person who sent the remittance is then advised at once that there is an error. The fact to be in possession of was therefore that his old friend, the youngest of several daughters of a poor country parson, had, at the age of twenty, on taking service for the first time in the schoolroom, come up to London, in trepidation, to answer in person an advertisement that had already placed her in brief , with one exception -- that exception being a final report from the civil engineer, which notified the termination of the connection between his pupil and himself, and the immediate return of Frank to his father's house.Attach such enclosures to the relevant documents, taking care not to damage cheques, certificates or similar items.